Show placement is first come, first serve, without regard to past show placement. You must make a deposit to secure your spot. Lets keep it fair.
Deadlines and Payment Schedule
November 4 is the deadline for submissions. No exceptions. Last minute submissions will not be accepted. Online contract will close and you won't be able to open it. CIMTA is penalized for last minute changes with our providers.
December 4 is the deadline for payments. Payments after December 4th, will be assessed a surcharge of $200 plus balance due for wholesale only & $100 for retail-only. If there is a payment due after January 4th, your space will be dropped and no refund will be issued. If a no show is not due to extraneous circumstances, the exhibitor will jeopardize being invited back to CIMTA. Late payments and no shows hurt CIMTA, please don't do that!
Order changes to tables or placement may be accepted up the November 4th deadline. Afterwards, they cannot be accepted. At the show, there will be no changing, in the past our provider would sit around for last minute changes. This is way too expensive. Please pick and choose carefully and bring your own table linens to dress the table.
Writing a bad check will incur fees that must be passed onto the issuer.
CIMTA will no long distribute paper contracts. Online submissions are highly preferred. Newsletters and announcements will also distribute electronically. If you don't have a computer and are in the USA, you can access a computer at your local public library at: http://www.publiclibraries.com/. There is staff on-hand to help. If you require a paper contract, they will be available soon on CIMTA.COM.
Online submissions paid by debit or credit card are time stamped when submitted successfully (you will see a confirmation of submission). However, if online submission is paid for by check, the submission time will be when check is received and cleared.
Paper submissions will be prioritized by postmark date. Both paper and online submissions will have a follow-up with booth placement.
Room Reservation Requirements
To keep prices competitive, we need exhibitors to stay at the Orleans for at least two nights. You can use promotions from the Orleans, but please e-mail CIMTA so we get credited for it. A spreadsheet will be pulled from the Orleans to verify reservations through CIMTA Room Block.
Changing Room Reservations and Room Cancellations
Please contact Orleans directly for room reservations. If you still need additional assistance after contacting Orleans, please contact us at email@example.com. Cancellations for rooms falls under the Orleans Hotel & Casino's cancellation policy (not CIMTAs). For the latest information about the cancellation policy, please contact the hotel directly at:(702) 365-7111 or observe the the cancellation policy during booking online.
B Connected Program at Orleans Hotel & Casino
Upon check in, you may be presented with a B Connected Card. CIMTA does not prohibit or endorse gambling, it's a personal choice. Should you decide to participate, please go to: B Connected - Orleans Hotel & Casino
While Wifi is provided in your hotel room, and downstairs in common areas, Complimentary Wifi is not provided in the convention space. The Wifi is completely controlled by Cox Communications in the convention space and is very expensive. You are encouraged to buy your own hotspot, cellular smartphone, or cellular tablet to process credit cards. Most hotspot or cellular tablet plans have a prepaid option that allow you to pay for just what you use.
Retail Sales are Subject to Nevada Tax
Current Nevada Sales Tax is at 8.15%, Exhibitors are Responsible for Collecting Sales Tax. For exhibitors that retail, I will collect the sales tax at the end of the show and remit it to Nevada Department of Taxation.
Exhibiting Space & Trade Show Guidelines
All literature, product packaging, sales slips, signed or initialed items, must correspond to the assigned business name.
Each transaction should have a detailed receipt with item description, price, and contact information.
If you would like to move to retail only in Esplanade, you must wait 3 years since your last CIMTA show.
Children under the age of 12 will not be permitted on the trade show exhibit floor during setup, workshops or exhibit hours. Children 12 years and older will be permitted in the exhibit space, as one of the two associates.
Please do not sell your products at wholesale to retail consumer buyers. Doing so not only hurt stores, but will jeopardize being invited back to CIMTA. We want it to be a positive experience for all attendees.
If you decide to wholesale and retail, it's encouraged to price your items at retail, and give the wholesale customer either a custom price list or tell the wholesale buyer the percentage off.
Exhibitors will provide and pay for their own insurance to cover personal or property loss/damage. CIMTA is not responsible for lost or stolen items. If you are exhibiting alone and need relief, please see tradeshow managment so they can cover your table. If the show is canceled, I will not hold CIMTA Inc. or the hotel liable. I release the members of the CIMTA board and their assistants from all liability from injury or loss to me or my property, employees or agents.
Lunches at the Orleans
Wholesale & retail/wholesale exhibitors are provided up to 2 lunches per day.
Retail-only exhibitors can have up to 1 lunch per day
Lunches usually consists of a choice of sandwich, chips and a drink.
If you have dietary restrictions, you must submit your allergy to cimtainc@gmail by contract deadline so that reasonable accomodations can be provided.
SHIPPING TO LAS VEGAS
The Orleans Hotel & Casino
At Attention: Name of the hotel guest or name of the person picking up the package (including their cell number)
4500 West Tropicana Avenue
Las Vegas, Nevada 89103
SHIPPING FROM LAS VEGAS
The Orleans Business Center – John H. Olarte [Next to the escalators to the right on exhibit floor]
CIMTA Headquarters & Trade Show Coordinator
848 N. Rainbow Blvd. #4359
Las Vegas, NV 89107
Office Hours: Tues or Thursday – 10:00-3:00 pm PST and 1:00:-6:00 pm EST
Phone: 702-997-2077- – Email: firstname.lastname@example.org
I have read and will conform to the CIMTA Inc. policy and guidelines regarding show participation. Failure to conform may result in the loss of opportunity to sell at future CIMTA Inc. shows.
The Board grants the Trade Show Coordinator the authority to enforce guidelines established by the Board and to recommend additional regulations and procedures. Additional regulations and procedures are subject to Board review and approval.
By submitting a contract you acknowledge all policy, procedures, and guidelines presented.
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